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There is no doubt: The time for girls—and girls’ schools around the world—is now. In recent years, people across the globe have come together to support one another and to develop creative solutions for navigating this new world. Our girls’ school students have had the unique opportunity to witness global changemaking happening in real time on an unparalleled scale. What is most inspiring is that so much of the change and progress has been directed by girls and women. Girls’ schools provide unique benefits that catalyze important progress, and the people who power those schools help to prepare the young leaders of today to embrace all of the opportunities and challenges that lie before them.
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Athletic Operations Coordinator
Posted: Apr. 9, 2025
Bethesda, Maryland, United States
About Holton-Arms
Founded more than a century ago, Holton-Arms School encourages young women in grades 3-12 to approach the world with a thirst for challenge, unflinching curiosity, and a sense of responsibility to use what they learn for the greatest good. A nationally-recognized school that prioritizes purposeful connections, Holton is a vibrant place where both students and faculty are deeply engaged in the process of learning and bring tremendous spirit and passion to their work.
With a long legacy of excellence in educating girls, Holton provides students with time-tested and future-forward programming, preparing them for what the world needs next. The mission of the Holton-Arms School is to cultivate the unique potential of young women through the “education not only of the mind, but of the soul and spirit.” Founded in 1901 by two visionary women, Holton-Arms continues to cultivate a diverse, inclusive, and equitable school community; tend to the health and wellbeing of its members; and build a global curriculum that responds to the learners in its classrooms and the world around us.
The school’s aspirations and current program are rooted in Mrs. Holton’s founding vision: “My high hope is that they who enter through the ‘Open Door’ of Holton-Arms remember they felt, in the friendliness of a home, the urge to learn and the joy of overcoming obstacles as the way to happiness and the fullest life.” In this vibrant community committed to academic excellence, discovery, creativity, and joy, students are scholars, artists, and athletes who find their voices, take risks, learn from mistakes, pursue leadership opportunities, and build lifelong friendships. The school motto, Inveniam viam aut faciam (I will find a way or make one), exemplifies this spirit of agency and empowerment.
We seek applicants from diverse backgrounds, talents, and interests who share our passion for helping girls learn, grow, and thrive. Together, we are committed to cultivating the leaders of tomorrow who will make a positive impact on their communities and the world.
Position Overview
The Athletics Operations Coordinator plays a key role in supporting the Athletic Director (AD) and Assistant Athletic Director to deliver a student-centered athletic program that reflects Holton-Arms’ mission and values. They will also interact with external constituents such as facilities, admissions, business offices, communications, and more. This full-time, 12-month position requires strong organizational, communication, and leadership skills, as well as a commitment to the physical, emotional, and social well-being of student-athletes. The coordinator ensures smooth athletic operations by overseeing logistics, compliance, facilities, and student engagement while fostering an inclusive environment that inspires students to achieve their potential.
Key Responsibilities
Administrative Operations
● Manage practice, game, and event schedules through Veracross and related systems, ensuring accuracy and timely updates.
● Confirm game schedules, officials, transportation, and facility reservations; prepare contingency plans when necessary.
● Maintain team rosters, game results, records, statistics, and daily communications.
● Oversee design, ordering, and distribution of team uniforms and gear, ensuring equity and inclusivity.
● Organize awards ceremonies, senior nights, end-of-season celebrations, and college recruitment events.
● Support the development and implementation of athletic handbooks and policies that reflect best practices.
Student-Athlete Support
● Promote the holistic development of student-athletes, emphasizing well-being, character, and leadership.
● Serve as a resource and advisor to upper school students, guiding their athletic journeys and helping to build an inclusive community.
● Facilitate a positive and inclusive environment that promotes sportsmanship, teamwork, and personal growth.
Communications and Media
● Oversee the management of all athletics data and web pages, ensuring accurate and up-to-date team rosters, game schedules, and officials’ information.
● Develop and implement a strategic social media plan to enhance visibility and engagement for all athletic teams and the overall program.
● Collaborate closely with the Holton-Arms Communications Department to align messaging, branding, and communications for special events.
● Design and execute a dynamic athletics communications strategy to engage the broader community, including alumnae.
● In conjunction with HAS Communications and Marketing, help to oversee and manage the social media presence for all teams on Instagram throughout the school year.
Coaching and Leadership
● Coach three Middle School and two Upper School teams annually, modeling excellence in leadership and mentorship.
● Support student leadership within the athletic program, encouraging participation and skill-building.
Facilities and Safety
Collaborate with the athletic director and assistant athletic director to maintain the cleanliness, safety, and functionality of all athletic facilities, ensuring they align with our mission and provide a modern, welcoming environment.
● Maintain a strong focus on the aesthetics and overall condition of athletic spaces to enhance the student-athlete experience.
● Conduct regular inspections to ensure facilities meet high standards of cleanliness, safety, and operational efficiency.
● Coordinate maintenance, repairs, and facility enhancements with the facilities team, proactively advocating for necessary improvements.
● Develop and implement safety protocols for practices, games, and events, prioritizing the health and well-being of all participants.
● Along with the Athletic Director and Assistant Athletic Director help to develop and enforce safety protocols for practices, games, and events, prioritizing health and well-being.
Collaboration and Representation
● Represent Holton-Arms at league meetings and within the ISL community, cultivating positive relationships with external partners.
● Collaborate with the AD, Assistant AD, coaching staff, and other departments to align athletic initiatives with broader school goals.
● Act as a liaison between the Athletics Department, parents, and the community, building trust and engagement.
Community and Family Engagement
● Communicate regularly with parents regarding schedules, policies, and events, ensuring transparency.
● Coordinate parent volunteers for game-day operations and special events.
● Foster community pride by creating opportunities for families to engage with the athletic program.
Program Enhancements
● Explore and integrate innovative technologies and methodologies to enhance athletic performance and program efficiency.
● Oversee logistics for major athletic events such as tournaments, homecoming, and school-wide celebrations.
● Ensure all programs and activities are inclusive and accessible, reflecting Holton-Arms’ commitment to diversity, equity, and inclusion.
Qualifications
● Bachelor’s degree required; Master’s degree in a related field preferred.
● Experience in athletics administration, coaching, or a related area.
● Strong organizational, interpersonal, and communication skills.
● Commitment to creating an inclusive and supportive environment for student-athletes and staff.
● Proficiency in scheduling software, website management, and social media platforms.
● Alignment with the mission, vision, and values of Holton-Arms, with a focus on leadership and service.
Core Competencies
● Passion for education, athletics, and student development.
● Ability to manage multiple priorities in a fast-paced environment.
● Collaborative mindset and ability to build strong relationships with diverse stakeholders.
● Attention to detail and a proactive problem-solving approach.
● Dedication to fostering resilience, confidence, and character in student-athletes.
Diversity, Equity, Inclusion and Belonging
Holton-Arms cherishes the uniqueness of each of our members including current and former students, faculty, and staff. We seek to create an inclusive environment that sees, values, and supports diverse identities and experiences, cultivates engaging discourse, and empowers our students to be thriving members of the global community.
At Holton-Arms, each of us is responsible for fostering an equitable, respectful, and just community. We are committed to:
● Discovering, developing, and valuing our full authentic selves.
● Deepening awareness of personal and systemic biases and being accountable for the impact of our words and actions.
● Developing an understanding of the historical origins and perpetuation of systems of power and privilege.
● Engaging in open and brave conversations that promote growth, understanding, connection, and agency.
● Embracing every individual as essential to the community.
The average salary range for this position is $70,000 to $100,000, the exact salary to be determined based on education and experience. Additional stipends may be available for coaching, club sponsorship, or significant extracurricular commitments. Benefits include health insurance with a generous employer contribution to medical, dental and vision; life and disability insurance; 403b retirement savings with an employer match and non-elective contribution; employee assistance program, tuition remission for eligible children; professional development opportunities; paid parental leave after one year of employment; paid sick and personal days; and lunch is provided on school days.
To be considered for this position, candidates must submit a cover letter, resume, and the names of three references at www.holton-arms.edu/about/employment